Sl no.

Branch/ section

Documents held & functions

Contact person

HRD section:

Establishment branch

• Regular attendance of the employee
• Roster of employees working in different cadres
• Documents regarding compassionate appointment
• Annual confidential report of officers & employees
• Roster of direct recruitments/ promotions for all posts
• Staff  register, personal file of employee request transfer, probation register
• Cash validity register

Manager (HRD)

Technical & Training section

• Maintenance of proper treatment (both prophylactic and curative) of stocks in godown and submission of fortnightly technical report to head office regularly.
• Maintenance of register regarding treatment of stocks.
• Proper maintenance of spray machine, fumigation cover etc.
• Documents related to technical & quality control procedure, work instructions

Manager (T & T)

Inspection section

• Documents relating to inspection procedure of warehouses
• To ensure and promote proper and healthy functioning of warehouses
• Observation of prescribed procedures
• Care and preservation of goods in storage

Manager (Inspection)

Commerce section

• Matters related to handling & transportation
• Matters related to development of warehouse  business

Manager (Commerce)

Finance & Accounts

• Preparation of storage charges bill
• Balance sheet, profit & loss account
• Budget estimates
• Procedure for internal audit

Manager (F & A)

Storage section

• Procedure for deposit and delivery of commodities in warehouse
• Instruction related to storage and maintenance of stock
• Schedule of storage section

Manager (Storage)

Audit Section

• Audit of Warehouse Centres

Manager (Audit)